Asset Register & Gifting Equipment


The I Bike capital budget has grown over recent years and we need to be able to record & show where each purchased asset is located.


Assets include all bikes, scooters, and anything else over the value of £50. This is an essential part of the IBO role and it is important to make time to properly catalog all kit. If in doubt about what should be recorded please speak to one of the management team. When you get new equipment this should be added as soon as it’s ordered (with a note of delivery date). Toolkits etc do not need to be broken into individual items but noted as the estimated value of the whole toolkit.

We also need to complete the asset transfer form if any assets are handed over to be school (or LA general) property. The form will be signed by the IBO and the school contact (eg Head Teacher). This serves several purposes: to track where the spend goes so we can report back to funders, to confirm it’s no longer our property and is the responsibility of the school (ie not under our insurance), and also to raise awareness with schools of the value of the donation.


Top Tips

1 Assets added & deleted each year must the individually listed. This really helps to trace assets.
2 Combine the asset register update with fleet servicing to make it easier.
3 Add new assets throughout the year to make the annual update easier.
4 I Bike asset information is stored in folder “S:\Behaviour Change\2. Programmes\I Bike\Projects\Project assets”
5 Only list items that are worth more than £50 and group items together e.g. 1 toolset for Dr bike rather than individual tools.


To be used every time equipment is gifted to a school or Local Authority
Most Areas will update the prior years asset register so this is included for reference.