An asset register is a record of all your project equipment. These are an essential part of project monitoring and also for the central annual Sustrans Bike and Equipment Audit. A review of your project asset register should be conducted annually.
What do you need to know?
The asset register should include the following info:
A Sustrans bike for work purposes – If you have been issued with a bike to use for work purposes. (e-cargo bikes are listed centrally, so do not include Tern’s or Bullitts)
Project bikes/scooters – If you have responsibility for storage and maintenance of bikes/scooters which are used as part of a project.
Equipment – includes project-related such as tools, bike accessories, skills kit etc. or onsite equipment(excluding IT-related equipment e.g. mobile phones, laptops). Items such as prizes for schools, bike crew t-shirts etc do not need to be recorded.
You must keep a record of the long-term location and storage of these items, your register does not need to be amended if you temporarily loan bikes/scooters to a school. However you should keep a record of loaned items, a equipment template can be found below.
It is important that you keep the asset register up to date, purchasing any project equipment can be a good time to update as it will be fresh in your memory.
You will receive a yearly email from the central team, usually Pam Valentine with request to complete the Bike and Equipment Audit- you can send your asset register through to Pam for this purpose.
See example below:
|1||Update your Asset register when you get new kit but also check over it in the summer holidays to discount items you no longer have or have replaced.|
|2||If you are new in the role it is worth making yourself familiar with your project asset register to know where equipment is stored within your project location.|
|3||Project Asset Registers are stored on the x drive within the ‘Projects’ folder of I Bike.|