8. Equipment For a Led Ride


Led Rides are a significant feature in the I Bike programme offering opportunities to pupils and staff to explore local areas in ways that could be difficult to deliver without I Bike Support.

A successful ride should be well planned, with time taken on the day to brief participants and ride staff on the key elements of the ride.

As a Ride Leader/Manager, the following list of items should be included either within your personal bag or carried amongst the group. Some items listed below will not be required on every ride however as a ride leader, responsible for the group you should be prepared for the unexpected. (The list is also available as a download)

Good practice would be to shadow other members of the team in advance of your ride, to get a clear understanding of equipment needed, practical hints and tips to organising a successful ride and also build confidence in managing the group.


Don’t be afraid to ask for help or guidance when organising or facilitating a led ride!


Suggested list of Equipment to be carried on a led ride

Leader Equip Details Group Equip Details
Personal Equipment Usual work and cycle attire, incl Jacket, Gloves, Helmet etc Hi Viz Vests These might be supplied by the school.
First Aid Kit e.g. Lifesystems mountain leader Kit,

add extra items;

Group shelter 4-6person
Eye Wash, Extra Gloves, Faceshield, Eye Protection,

Foil Space Blanket, Boiled Sweets or Glucose sachet

Throwline (if route follows a body of water)
Whistle Route Map & Copy of the Risk Assessment Try to share a route map digitally or hardcopy with ride staff.
Rusksack or Panniers A suitable sized rucksac and or panniers for all the equipment. Spare gloves
Tool kit ·  Puncture repair kit,

·  multi-tool (allen keys 2-8mm, chain tool, screwdriver Philips and flat head, torx key),

·  3-Way socket Tool

·  small pliers,

·  adjustable spanner,

·  tyre levers x 3,

·  tyre boot,

·  insulating tape,

·  zip ties x3,

·  quick link chain connector

·  Pump

Spare Warm Clothing for Participant A spare set of clothing in the event of incident.
Bike spares Presta inner tubes x 2,

v brake pads,

Chain Quick Links,

Bar end plugs

Spare Brake & Gear Cable

Consent Forms for each rider These maybe retained by accompanying school staff, but should be accessible
Mobile phone Charged, contact numbers saved for school office and all ride staff and Line Manager Participant Medication Incl Asthma inhalers, EpiPens. Identify who needs what med and when and who is carrying it. No Meds, No Ride!
Spare Lights Lights on all bikes if visibility is reduced

Can also be useful to have pulsing lights on Ride Staff bikes to raise attention of other road/path users.

Spare Water Sealed bottle especially for summer rides
Wallet/Money Lloyds card, ideally some cash that can be used to get emergency snacks, taxi or entry to attractions if required Spare Lock/Cable In the event of leaving a bike, ensure you have a method of locking it securely until it can be retrieved.
Two-Way Radios Two way radios not essential but aid communication between ride staff esp with larger groups. Spare Bikes/Helmets Prior to the ride establish if additional bikes/helmets will be needed.
Emergency Action Aid Memoir Cards

Top Tips

1 Print a route map to help with volunteer/staff briefing
2 Plan a Dr. Bike and/or a Cycle Skills session in advance to prevent on the day problems
3 Invest in a 3-Way socket tool from Halfords
4 On ride day, allow 30-45mins prep time before departure for briefings and equipment checks
5 When planning your ride, double the estimated ride time to account for ‘group pace’ or incidents

Helpful Links

Planning a led ride
Detailed central guidance on planning and organising a Led Ride on behalf of Sustrans.


Download of the above list

How To Videos

Led Ride Equipment Walkthrough