2. Staff PPE & Covid Guidance


As I Bike Officers, we are entitled to purchase those garments/items of equipment that you think will help you keep warm/safe all year-round.

Items and contributions include:

  • Waterproof trousers – £36.80
  • Gloves – £35
  • Shoes/boots – £35
  • Helmet – £50
  • Lights – £50
  • Lock – £25

So for example, should you wish to purchase something that you feel would keep you all warm & cosy but it costs more than your entitlement – say a pair of trousers for £50, you are entitled to a Sustrans contribution of £36.80 towards these fancy trousers, simply complete the purchase using your own money/card (Not your Sustrans Card!) then claim back the £13.20 as a cash expenses (with a receipt) – simples!

For purchases that are under the limit, just simply use your Sustrans purchasing card with the cost for the equipment coded against your project code.

Please use your trade accounts to make these purchases where possible to make these allowances stretch just that little further and take advantage of the trade discounts.

As always if you are unsure then please contact your line manager for advice before making any purchases.


Covid 19 PPE

Currently IBOs are required to also wear and use PPE when delivering. Please let your line manager know when you more Covid-19 PPE too and they can support with the purchase.

This includes:

Facemask /Face covering – worn when in and around schools.  It is recommended that you use an IIR approved facemask. Some officers choose to use a buff, others reusable facemasks. If using the latter two, you must ensure that these are washed and you have additional ones to change throughout the day.

Disposable Gloves – Can be used for Dr Bikes, administering First Aid

Eye Goggles – For administering First Aid

Antibac/Handgel – Important for officers to have on their person and within their kit to use in circumstances where they can’t immediately wash their hands.

Disinfectant Spray – needed for disinfecting bikes, scooters and equipment following delivery. Requires blue roll to use.

Dettol Mist – A popular product to disinfect equipment with as requires no blue roll and is fast drying – especially good for helmets.



Covid Guidance & Testing

Updated Covid, Testing & Staying Home Policy – 07/2022

Current guidelines as of the date above have been laid out by the Scottish Government.

All rules and restrictions have been lifted in Scotland, but the virus has not gone away.

Use ‘Covid sense’ to help protect yourself and others:

  • get your vaccine when offered to ensure you are fully protected
  • stay at home if you’re unwell with symptoms or have a fever
  • open windows when socialising indoors
  • wear a face covering in indoor public places and on public transport
  • wash your hands to protect yourself


Care for yourself and others to help slow down the spread of the virus and reduce pressure on our health services.

Schools and other education settings have their own guidance around how to reduce the risk of infection. It is still mandatory to include this on any risk assessment (RA) on work you do within schools. Equally, the schools and Local Authorities should have their own RA for non-school staff working in their grounds.


Free COVID-19 testing has now ended for most people in Scotland with and without symptoms.

Testing is only available for specific groups to protect high risk settings, support clinical care and for surveillance.

You can order tests if you are:


We have decided within the IBMT that should you feel the need to continue testing regularly or not, based on your own individual circumstances, then you can purchase Lateral Flow Tests using your Project Budget. This allows a degree of freedom to suit each officer’s individual need/want to test. Currently an LFT costs around £2, so if you wish to test once a week then it will only be around £100 of your annual budget. Twice a week, £200 etc.

Staying at home (previously self-isolating)

If you have symptoms of a respiratory infection or have a fever and don’t feel well enough to go to work or carry out normal activities, stay at home and avoid contact with others. This replaces the previous self-isolation guidance.